BOARDROOM BEST PRACTICES

What is the Diligent Governance Cloud?

In the quest for good governance, companies have focused heavily on finding efficient, cost-effective solutions for risk and compliance issues. Even while the market has placed the importance of practising good corporate governance in the limelight, governance solutions have lagged behind risk and compliance solutions. Diligent designed the Governance Cloud with the processes of board directors, executives, general counsels and corporate secretaries in mind. No other company offers such a comprehensive array of software tools that are cohesive and connected to fully meet the needs of today’s board directors.

The few governance solutions that are in the market today have largely been fragmented and disconnected from other processes. Board directors, general counsels and corporate secretaries are realising the need for governance solutions that help them manage governance activities effectively and efficiently. Boards need products to help them streamline duties for compliance, regulation and governance while keeping all processes in a highly secure, confidential platform.

What is the Diligent Governance Cloud?

The Governance Cloud, the only integrated enterprise governance management solution that enables organisations to achieve best-in-class governance, is an ecosystem of software tools that digitises the various activities and tasks for the board of directors. As organisations grow more complex and regulations more stringent, the scope of governance responsibilities evolves. The Governance Cloud allows boards of directors to meet the demands in the boardroom and beyond with the ability to select the products they need that help them perform their best and work within their allotted budgets.

Board directors are obligated to perform a host of varied duties and responsibilities. Diligent developed a suite of governance products to help them fulfil their responsibilities accurately and efficiently. The Governance Cloud ecosystem of products includes:

Diligent Boards

Governance leaders, executives and board directors rely on the industry-leading Diligent platform for the most secure and intuitive solution to board material management and collaboration. Diligent Boards™ is a board portal that digitally stores a board’s agendas, documents, annotations and discussions within a secure board portal. Company Secretaries and board chairs can use the board software to put together board books in minutes. The board portal has designated virtual rooms for committee work. Board Administrators of the company secretarial software can designate permissions for a user to access various areas of the portal to avoid unnecessary problems with confidentiality. The “Manage Meetings” feature consolidates board directors’ contacts, calendars and the logistics of meetings. The program is a secure and intuitive solution for managing board materials and collaboration.

Voting & Resolutions

Board directors wanted a digital tool that would assist them in voting. The “Voting & Resolutions” feature lets board and committee members use a built-in voting feature to make decisions on resolutions and action items, with results viewable in real time.

To learn more about how to digitise your governance needs in the boardroom, check out the Governance Cloud and see how Diligent can meet your board’s needs.

Conflict of Interest Form

Manual conflict of interest questionnaires or nominations are laborious and time-consuming. Diligent’s Conflict of Interest forms makes it easy and convenient for board directors to report online. An easier process ensures that directors will follow through in completing the Conflict of Interest form in a timely manner. This program allows for several different questions types, including true/false, multiple choice or open-ended, so boards can customise their questionnaires according to their needs. This program also gives directors the ability to save their work and complete the Conflict of Interest form at a later time if they can’t complete it in one sitting. Diligent’s Conflict of Interest forms makes work easier for administrators as well. They can duplicate forms and modify them for use in subsequent years. They can easily see who has submitted their form and print or export them as needed.

Diligent Messenger

Diligent Messenger is a digital communication tool that lets board directors connect with individual directors, the whole board or a specific committee. Messages are time-stamped and can be retrieved on cell phones and tablets. Directors can set up the program to send them notifications on various devices when they have an incoming message. This tool allows directors to connect with each other easily before, during or after meetings. They can also send and download attachments using the software. Sent a message too hastily? No problem. Diligent Messenger lets you retract messages sent in error. The Messenger tool also blocks copying and won’t let directors add outside contacts, which means that private board conversations stay private.

Diligent Evaluations

Board and director evaluations are a vital component to good corporate governance. Diligent has designed a tool to assist the board in evaluating itself. The Diligent Evaluations tool makes easy work of board evaluations by allowing the administrator to use various types of questions to get to the information boards’ need to make decisions about composition, culture, function, talents and more. This tool allows the administrator to set deadlines and monitor completion. The evaluation software has an automatic average reporting feature and can create custom reports using an export wizard. Board directors worldwide appreciate the efficiency and functionality of this software program.

Diligent Entities 

Diligent’s entity management platform, provides a single source of truth for all entity-related information with built-in processes and workflows that assist with reviewing and measuring the compliance of data.

Diligent Insights

Diligent Insights streamlines the multitude of content directors receive by offering curated and personalised video and article collections exclusively for board directors, tailored to each individual’s interests.

Diligent Minutes

Diligent Minutes is a minute-taking and action management workflow tool that makes minute-taking more efficient, via powerful features that are integrated directly into the Diligent Boards™ platform and workflow. The secretary only needs to take brief notes and the software creates a professional-looking record of the minutes. The secretary can attach files to the minutes and assign tasks during the meeting, making the task of creating meeting minutes faster and more efficient.

Diligent Secure File Sharing and Secure Meeting Workflow

For board meeting preparation and other confidential executive initiatives, the secure creation, editing, storage and sharing of confidential information is at the core of modern corporate governance. Diligent Secure File Sharing provides a foundation for secure collaboration and streamlined board meeting preparation.

Diligent Nomination and Governance

Diligent’s Nomination and Governance application provides the largest global governance data set for boards to stay up to date, identify opportunities, board succession planning and reduce governance risks – and is integrated directly into your Diligent platform.

Diligent Governance Intel

Diligent’s Governance Intel software allows businesses to easily monitor and catalogue news outlets to track companies, competitors, topics, and industries that is vital to you and your organisation. Eliminate the barrier between open web news, subscription news, and proprietary data. Diligent Governance Intel combines and securely aggregates a company’s subscription sources and internal data with over 70,000 authoritative open-web business news sources under a single powerful research and discovery tool.

Why Diligent? 

As the leader in governance solutions, Diligent keeps its pulse on current governance issues. Product developers are already working on the next generation of products and enhancements. Diligent will continue to fund a robust research and development team to continue meeting the needs of the board directors of today and of the future.

 WANT TO LEARN MORE ABOUT OUR BOARD SOFTWARE??

Learn more about Diligent Boards board portal and discover how Diligent’s modern governance solution can empower today’s board members and company secretaries to achieve key outcomes. Request a demo today

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