Under the best of circumstances, boards of directors do the strategic planning and decision-making for their organisations according to the mission, vision and values of the organisation. The reality is that it’s not always practical for boards, especially large boards, to gather in person to take some necessary action. An executive committee is a smaller group with close ties through leadership who can get together, often with little notice, to address pressing issues that affect the organisation substantially, such as an emerging crisis. The executive committee has the power to act on behalf of the full board.
The executive committee is a standing committee that often acts as a steering committee for the full board. Functioning as a steering committee, the executive committee prioritises issues for the full board to address. Although the executive committee comprises senior-level leaders, the committee members report to the board.
Composition of the Executive Committee
The Business Dictionary defines the executive committee as a “group of directors appointed to act on behalf of, and within the powers granted to them by, the board of directors. Typically, it consists of a chairperson, vice-chairperson, secretary, and treasurer.”
The executive committee is composed of senior-level executives and board officers. The organisation’s bylaws spell out exactly who serves on the executive committee. Typically, all of the officers of the board are invited to serve on the executive committee, along with the corporation’s President or CEO.
Most executive committees are fairly small, with three to seven members. In some corporations, the board chair appoints the members of the executive committee, but, usually, the board appoints the members.
It’s possible for boards to take another approach to appointing members of the executive committee, such as appointing the chairs of each standing committee and the chair of the board, as long as the bylaws concur. Some boards find it helpful to have chairs from the finance, governance, program development, and communications committees readily available for immediate input on urgent matters.
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Meetings of the Executive Committee
In most cases, the executive committee meets more frequently than the board. More frequent meetings make it easier for them to move faster when necessary. The schedule for executive committee meetings varies as much as corporations do. Executive committees may meet monthly, bimonthly, quarterly or on an as-needed basis.
The Executive Committee and Its Relationship to the CEO
The CEO often serves on the executive committee. Whether the board has this type of arrangement or not, the CEO usually has a special relationship with the executive committee.
The executive committee usually takes responsibility for recruiting, nominating and hiring the CEO. Their relationship continues as the executive committee sets the CEO’s compensation package and works with the CEO to establish goals. On an annual basis, the executive committee evaluates the CEO’s performance and implements benefits and compensation according to their agreement. The board receives a report of these activities from the executive committee and approves their actions.
The executive committee usually works closely with the CEO, acting in an advisory capacity. Because of this special relationship and the close bonds that often form between the CEO and the executive committee, the executive committee usually serves as a liaison between the CEO and the full board.
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Duties and Responsibilities of the Executive Committee
Boards will outline the specific duties and responsibilities of the executive committee, which vary according to each organisation’s needs, in the bylaws. Following is a description of many of the common duties and responsibilities of executive committees.
Providing Organisational Direction and Acting on Behalf of the Board
Executive committees provide organisational direction for the CEO and the full board. Committee members help the CEO and board members to establish items for board meeting agendas.
As noted earlier, executive committees usually have the power to act on behalf of the full board in emergency situations. The bylaws will outline any limitations in their power based on the committee’s defined purpose.
Executive committees usually conduct research relative to investment, risk and industry trends, so that they can actively participate in strategic planning and advise the board on pertinent business matters. Along with the full board, the executive committee should be monitoring and evaluating progress toward the company’s strategic goals and initiatives and making periodic and timely presentations to the full board on progress.
Providing Organisational Oversight
Executive committee members have many oversight duties. They are responsible for overseeing the daily implementation of board policies and making sure that the board is establishing and maintaining good governance practices. These activities include overseeing the company’s policies on ethics, security guidelines, quality management, human resources and regulations. Oversight duties also include overseeing ad hoc committees that work on policy development by making sure that they complete their objectives. Discussions of the executive committee should be encapsulated in their minutes, which they should present to the full board in a timely manner.
Executive committees also have a role in forming and sunsetting committees and task forces. It’s normally considered best practice for executive committees to assess their committees and committee chairs every three years to make sure that committees are productive and necessary. Evaluations should include making sure that all board members serve on at least one committee.
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Managing High-Level Workplace Issues of a Serious Nature
Every corporation has a designated chain of command. As a normal course of action, managers handle any workplace matters. However, serious issues may reach the board. In these types of situations, the executive committee hears matters first and decides which issues stop there and which require moving up to the board level.
Communication and Board Development
To some degree, the executive committee also enhances communication between the board, committees and staff. Members of the executive committee are often the glue that facilitates cohesiveness by keeping everyone in the loop with alignment and decision-making.
The executive committee also takes the lead on issues such as board development, mentoring and conducting annual board member evaluations.
Boards of directors usually have jam-packed agendas. The work of the executive committee helps to streamline many of the activities that the board needs to address, which makes board work more efficient.
Executive committees have been staples of good governance for many years running. Perhaps this is because they can readily fill some of the gaps that make it difficult for large, geographically diverse boards to handle. Delegating certain issues to standing committees such as the executive committee is just one of many things that makes the framework of governance effective.
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