For General Counsels

Reduce the legal exposure for your board and company by enabling policies for access rights and document handling. The same level of control that a company has over paper can be replicated in a digital workflow. Using a platform built specifically for board needs can help address discoverability concerns.

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Control

Make sure that users only see what they need to see. In Diligent Boards, administrators can define user access rights by board and committee. They can also customise books down to the document level for individual users. Users only see material relevant to them and can communicate and collaborate with other members.

Discoverability

It’s crucial to minimise the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organisation’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

Security

Diligent Boards users are protected by world-class security. Client data is hosted on dedicated Diligent servers. Data is encrypted at rest, in transit and on devices, and each client has its own encryption key. Information controls over our security processes have nine years of clean audits and our information management security is ISO 27001 certified. Diligent Boards is built on software developed by Diligent, giving us more control over the security of our product than competitors.

Device protection

Mobility is great. Secure, controlled mobility is even better. Everything within Diligent Boards is encrypted down to the page level, which protects information stored on devices. Diligent Boards allows administrators to authorise devices by user. If a device is lost or stolen, user access can be terminated or suspended. In the event of unauthorised attempts to access materials, data can be remotely purged when the device authorisation feature is in use.

Online-offline

Users never leave the app, whether they’re online or offline, resulting in a seamless experience. For administrators, this allows for central archiving of a final copy of the book after a board meeting. With Diligent Boards, users can easily control when and what they sync. Grab only the updates needed during limited online windows. Or even access partial documents if a connection is interrupted. Annotations, approvals and notes made offline also sync back online.

What Are Our Customers Saying?

  • THANKS for being so on top of this! I continue to be seriously impressed with your customer service.

    Hannah Ellenson, Associate Director of Leadership Development

    New Israel Fund

  • Melrose sought to speed up the process of board pack dissemination and to remove the need for hard copy papers. Paper board packs are also an obvious security risk and we wanted to ensure that confidential materials are kept secure. Diligent offers us this security.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • The service and support provided by the Diligent Account Management Team to I-MED has been exceptional. The feedback from the board members was very positive after our first Board meeting and our Chair was very complimentary about Diligent’s Support Service following an incident when he was overseas and he contacted Support for assistance.

    Angeline Emery, Company Secretary

    I-MED

  • Essar Oil is committed to GO GREEN and our top management is constantly pushing for initiatives which increase our green credentials. Our board-of-directors and senior leadership team use Diligent Boards (formerly Diligent Boardbooks) which allows us to conduct entirely paperless board & performance review meetings by providing secure access to documents and reports, eliminating redundant tasks and significantly improving collaboration while supporting effective governance at all levels.

    Vikas Prabhu, CIO

    Essar Oil

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