For General Counsels

Reduce the legal exposure for your board and company by enabling policies for access rights and document handling. The same level of control that a company has over paper can be replicated in a digital workflow. Using a platform built specifically for board needs can help address discoverability concerns.

schedule a demo

Control

Make sure that users only see what they need to see. In Diligent Boards, administrators can define user access rights by board and committee. They can also customize books down to the document level for individual users. Users only see material relevant to them and can communicate and collaborate with other members.

Discoverability

It’s crucial to minimize the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organization’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

Security

Diligent Boards users are protected by world-class security. Client data is hosted on dedicated Diligent servers. Data is encrypted at rest, in transit and on devices, and each client has its own encryption key. Information controls over our security processes have nine years of clean audits and our information management security is ISO 27001 certified. Diligent Boards is built on software developed by Diligent, giving us more control over the security of our product than competitors.

Device protection

Mobility is great. Secure, controlled mobility is even better. Everything within Diligent Boards is encrypted down to the page level, which protects information stored on devices. Diligent Boards allows administrators to authorize devices by user. If a device is lost or stolen, user access can be terminated or suspended. In the event of unauthorized attempts to access materials, data can be remotely purged when the device authorization feature is in use.

Online-offline

Users never leave the app, whether they’re online or offline, resulting in a seamless experience. For administrators, this allows for central archiving of a final copy of the book after a board meeting. With Diligent Boards, users can easily control when and what they sync. Grab only the updates needed during limited online windows. Or even access partial documents if a connection is interrupted. Annotations, approvals and notes made offline also sync back online.

What Are Our Customers Saying?

  • THANKS for being so on top of this! I continue to be seriously impressed with your customer service.

    Hannah Ellenson, Associate Director of Leadership Development

    New Israel Fund

  • After careful consideration, we selected Diligent Boards in April 2014 as our vehicle to distribute Committee and Board meeting material to our Directors. We found the Diligent Boards Staff to be well versed, courteous and informative about their product during training sessions and they remain available to provide assistance after normal business hours. The product is very user friendly and offers various options on how to load your material into a secured environment. Our meeting material recipients have indicated that it is easy to access the material for viewing and/or printing. Overall, we are very pleased with the product.

    Kelly Blackwell, Law Dept./The Corporate Secretary’s Office

    Marriott International

  • Our board materials are now produced, distributed and reviewed in a much more efficient way. And virtual meetings can be conducted anywhere, securely and efficiently, improving collaboration and connectivity across our organization. We also need to maintain high levels of corporate governance as we continue to develop our businesses and execute our strategy. Diligent has been our trusted partner and provides us an executive communications solution which is easy-to-use. It has increased the mobility of our directors and other executives in dispersed locations in accessing information in a very secure way.

    Robert L. Rosen, General Counsel

    Kenon Holdings

  • For me, the Diligent platform is easy to use and very intuitive, and the user support is first-rate.

    Cam Hoang, Senior Counsel and Assistant Secretary

    General Mills

  • After engaging with several suppliers to provide a solution, the Diligent platform was the most user friendly of them all, both for the Administrator building the boardbooks and the end user.  The support from all the team is amazing.

    Paula Fowler, PA to Rosemary Martin, Group General Counsel & Company Secretary

    Vodafone Group Services Limited

  • As a global company, our board members are located in a number of countries. Through Diligent Boards, I am able to ensure that important company materials get to them instantaneously and securely, rather than relying on courier service or other means of electronic communication. Confidentiality is also an important differentiator that Diligent offers.

    Mohamed Elsarky, CEO

    Godiva Chocolatier, Inc.

  • We are very satisfied with the [Diligent] solution and we look forward to expanding it to the other companies within our Group as soon as possible.

    Francisco Rivadeneira Gastañeta, Vice-president and General Counsel

    Scotiabank Peru

  • What I like about the Diligent Boards (formerly Diligent Boardbooks) iPad application is its ease of use. It maintains the ‘feel’ of paper, while making good use of the enhanced efficiencies that modern technology affords. Out of all the vendors we investigated, Diligent Boards (formerly Diligent Boardbooks) provided the best combination of features at a good price. We now have over 240 participants across 103 Boards and Committees.

    Paul McKenna, Deputy Group Company Secretary

    Standard Life

  • When the Boards (formerly Boardbooks) for iPad app launched...it became clear that this was the best solution… Our first electronic board meeting in September ran extremely smoothly and we haven't issued a paper pack since. We now have over 240 participants across 103 Boards and Committees. Diligent Boards (formerly Diligent Boardbooks) on the iPad really is changing the way we communicate with our directors.

    Paul McKenna, Deputy Group Company Secretary

    Standard Life

  • Our investment in the Diligent Boards (formerly Diligent Boardbooks) solution is well justified considering the time, monetary and efficiency savings we have gained as a result of switching to a paperless solution. There are also other unquantifiable benefits such as ease of access for directors, real-time updates and secure delivery

    Martha Bromilow, Head of Company Secretarial

    First Rand Limited

  • The quality of the Diligent Boards (formerly Diligent Boardbooks) product was outstanding compared with the competition. Then again, Diligent had their solution long before the iPad was introduced. Many other solutions entered the market with the introduction of apps and are in catch-up mode. And Diligent innovates its solution in response to changing customer needs to stay ahead of the curve.

    David Morris, Deputy Company Secretary

    Kingfisher

  • The roll out with Diligent was fast, easy and painless. We started with the plc board but are now rolling it out to the operating divisions. It works just as well here as for the main board.

    David Morris, Deputy Company Secretary

    Kingfisher

  • I would just like to place on record the most fantastic help and assistance that I get from your entire team. The manner with which the team has constantly and efficiently assisted me with my sometimes laborious requests is earth shatteringly awesome and I sincerely believe this is not the first commendation yourself or your team will be getting.

    Chidi Okezie, Company Secretary

    Stanbic IBTC Holdings PLC

  • We have used Diligent Boards (formerly Diligent Boardbooks) for over two years and are very pleased with their product. Diligent’s support staff is excellent and the portal is user friendly. In addition, the resource center is an excellent way for us to deliver important information to our directors. We continually look for ways to further use Diligent and have never been disappointed in its functionality.

    Michael R McCoy, Vice President and Corporate Secretary

    Avnet

  • Our transition almost four years ago from paper production and distribution of board materials to Diligent Boards (formerly Diligent Boardbooks) was well received by our Board and executive management. In addition, the development staff routinely rolls out helpful enhancements to the app and the 24/7 customer support is superior - someone is always available to assist.  The tool continues to be a ‘value add’ to our board experience.

    Christine Layendecker, Sr. Administrative Assistant- Legal Dept.

    Armstrong World Industries, Inc.

  • Diligent has a great reputation, and works with many other FTSE 100 companies. In addition, I had prior experience of the service, which was reassuring. It is a very customer-Focused business, and the product is simple to use, making the transition from paper to electronic board packs far easier.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • Melrose sought to speed up the process of board pack dissemination, and to remove the need for hard copy papers. Paper board packs are also an obvious security risk, and we wanted to ensure that confidential materials are kept secure. Diligent offers us this security.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • The introduction of board portal technology through Diligent Boards (formerly Diligent Boardbooks) has resulted in significant savings in administrative expenses and resources, and has vastly improved our ability to perform our corporate governance functions.  In addition, customer service is best in class!

    Isaac Torres, Vice President, Corporate Secretary & Assistant General Counsel

    Carver Federal Savings Bank

  • The service and support provided by the Diligent Account Management Team to I-MED has been exceptional. The feedback from the board members was very positive after our first Board meeting and our Chair was very complimentary about Diligent’s Support Service following an incident when he was overseas and he contacted Support for assistance.

    Angeline Emery, Company Secretary

    I-MED Network

  • We decided it was time to automate the process and started to look at board portals. Our goal was to increase efficiency, decrease costs and reduce our use, and wastage, of paper. At the same time, we had to make sure the directors were comfortable moving away from physical books to a privately hosted cloud-based solution. Diligent Boards (formerly Diligent Boardbooks) fulfilled all of our requirements, and more.

    Sue Yeung, CFO & Company Secretary

    Asia Satellite Telecommunications Holdings Limited

  • Essar Oil is committed to GO GREEN and our top management is constantly pushing for initiatives which increase our green credentials. Our board-of-directors and senior leadership team use Diligent Boards (formerly Diligent Boardbooks) which allows us to conduct entirely paperless board & performance review meetings by providing secure access to documents and reports, eliminating redundant tasks and significantly improving collaboration while supporting effective governance at all levels.

    Vikas Prabhu, CIO

    Essar Oil

Get Started Now

Talk to us today to find out more or reserve a demo