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For Board Members

Provide directors with immediate, secure access to board materials and discussions so they can work with management more effectively and make better informed decisions. With proper use, Diligent Boards can also help users meet their fiduciary responsibilities and reduce their liability by keeping board information secure and being able to review it on a timely basis.

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Online-offline

Users never leave the app, whether they’re online or offline, resulting in a seamless experience. For administrators, this allows for central archiving of a final copy of the book after a board meeting. With Diligent Boards, users can easily control when and what they sync. Grab only the updates needed during limited online windows. Or even access partial documents if a connection is interrupted. Annotations, approvals and notes made offline also sync back online.

Device protection

Mobility is great. Secure, controlled mobility is even better. Everything within Diligent Boards is encrypted down to the page level, which protects information stored on devices. Diligent Boards allows administrators to authorize devices by user. If a device is lost or stolen, user access can be terminated or suspended. In the event of unauthorized attempts to access materials, data can be remotely purged when the device authorization feature is in use.

Enhanced access

Find what you’re looking for among volumes of ever-changing information. With Diligent Boards, users can navigate materials with ease. Search for a specific term, locate new updates, link back to previously viewed pages, and review all notes in one place. Review current and prior meetings, reference materials and logistics on the most intuitive interface available.

Paperless process

See how binding votes are progressing and get feedback from the board. Users can vote on resolutions, consent via e-signature, and complete self-assessments and questionnaires. Diligent Boards offers highly customizable tools like questionnaires that allow for precise input from board members, along with management of outstanding actions, vote status and results.

Security

Diligent Boards users are protected by world-class security. Client data is hosted on dedicated Diligent servers. Data is encrypted at rest, in transit and on devices, and each client has its own encryption key. Information controls over our security processes have nine years of clean audits and our information management security is ISO 27001 certified. Diligent Boards is built on software developed by Diligent, giving us more control over the security of our product than competitors.

Discoverability

It’s crucial to minimize the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organization’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

What Are Our Customers Saying?

  • Coverys is dedicated to helping our clients identify and manage risk so it is incredibly important for our board members and executives to use technology that meets the highest standards of security. Diligent Boards has enabled our board to seamlessly communicate but within a security framework that limits our own risk.

    Gregg L. Hanson, Chief Executive Officer and President

  • What I like about the Diligent Boards (formerly Diligent Boardbooks) iPad application is its ease of use. It maintains the ‘feel’ of paper, while making good use of the enhanced efficiencies that modern technology affords. Out of all the vendors we investigated, Diligent Boards (formerly Diligent Boardbooks) provided the best combination of features at a good price. We now have over 240 participants across 103 Boards and Committees.

    Paul McKenna, Associate Group Company Secretary

  • When the Boards (formerly Boardbooks) for iPad app launched...it became clear that this was the best solution… Our first electronic board meeting in September ran extremely smoothly and we haven't issued a paper pack since. We now have over 240 participants across 103 Boards and Committees. Diligent Boards (formerly Diligent Boardbooks) on the iPad really is changing the way we communicate with our directors.

    Paul McKenna, Associate Group Company Secretary

  • Our investment in the Diligent Boards (formerly Diligent Boardbooks) solution is well justified considering the time, monetary and efficiency savings we have gained as a result of switching to a paperless solution. There are also other unquantifiable benefits such as ease of access for directors, real-time updates and secure delivery

    Martha Bromilow, Head of Company Secretarial

  • The quality of the Diligent Boards (formerly Diligent Boardbooks) product was outstanding compared with the competition. Then again, Diligent had their solution long before the iPad was introduced. Many other solutions entered the market with the introduction of apps and are in catch-up mode. And Diligent innovates its solution in response to changing customer needs to stay ahead of the curve.

    David Morris, Deputy Company Secretary

  • The roll out with Diligent was fast, easy and painless. We started with the plc board but are now rolling it out to the operating divisions. It works just as well here as for the main board.

    David Morris, Deputy Company Secretary

    Kingfisher

  • I would just like to place on record the most fantastic help and assistance that I get from your entire team. The manner with which the team has constantly and efficiently assisted me with my sometimes laborious requests is earth shatteringly awesome and I sincerely believe this is not the first commendation yourself or your team will be getting.

    Chidi Okezie, Company Secretary

    Stanbic IBTC Holdings PLC

  • We have used Diligent Boards (formerly Diligent Boardbooks) for over two years and are very pleased with their product. Diligent’s support staff is excellent and the portal is user friendly. In addition, the resource center is an excellent way for us to deliver important information to our directors. We continually look for ways to further use Diligent and have never been disappointed in its functionality.

    Michael R McCoy, VICE PRESIDENT AND CORPORATE SECRETARY

  • Our transition almost four years ago from paper production and distribution of board materials to Diligent Boards (formerly Diligent Boardbooks) was well received by our Board and executive management. In addition, the development staff routinely rolls out helpful enhancements to the app and the 24/7 customer support is superior - someone is always available to assist.  The tool continues to be a ‘value add’ to our board experience.

    Christine Layendecker, Sr. Administrative Assistant- Legal Dept.

  • Diligent has a great reputation, and works with many other FTSE 100 companies. In addition, I had prior experience of the service, which was reassuring. It is a very customer-Focused business, and the product is simple to use, making the transition from paper to electronic board packs far easier.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • Diligent beat other providers in security, which is a very important issue for us as pension administrators. And their functionality was better. We wanted an approach that was intuitive. One that would mirror our own processes for handling reports without the associated hassles.

    Stan Steeghs, Corporate Secretary

    MN

  • Essar Power has adopted Diligent Boards (formerly Diligent Boardbooks), which allows us to efficiently compile, manage, distribute, access and archive board meeting materials online.  It saves our cost and time. With this secure, convenient and easy-to-use system, our directors are able to transit to conduct paperless board meetings.  The solution is backed up by an effective end-user and administrator training programme, responsive technical support, and ongoing maintenance and upgrade packages.

    Priyanka Jain, Company Secretary

  • The Diligent solution has enabled PLI to embrace the digital age by being more efficient in the distribution and management of documents globally. With the proliferation of tablets amongst senior level executives, digital boardbooks facilitates them in getting the right documents and updates at the right time. The time saved from working with printouts and the better management of these documents allows the secretariat to focus on other areas of work. The support that we get from Diligent has been excellent from Day One.

    Keng-Taan Soh, Group CIO

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DILIGENT CORPORATION IS TRADED ON NZX LIMITED’S MAIN BOARD (NZX) UNDER THE SYMBOL DIL.