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For Board Members

Provide directors with immediate, secure access to board materials and discussions so they can work with management more effectively and make better informed decisions. With proper use, Diligent Boards can also help users meet their fiduciary responsibilities and reduce their liability by keeping board information secure and being able to review it on a timely basis.

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Users never leave the app, whether they’re online or offline, resulting in a seamless experience. For administrators, this allows for central archiving of a final copy of the book after a board meeting. With Diligent Boards, users can easily control when and what they sync. Grab only the updates needed during limited online windows. Or even access partial documents if a connection is interrupted. Annotations, approvals and notes made offline also sync back online.

Device protection

Mobility is great. Secure, controlled mobility is even better. Everything within Diligent Boards is encrypted down to the page level, which protects information stored on devices. Diligent Boards allows administrators to authorize devices by user. If a device is lost or stolen, user access can be terminated or suspended. In the event of unauthorized attempts to access materials, data can be remotely purged when the device authorization feature is in use.

Enhanced access

Find what you’re looking for among volumes of ever-changing information. With Diligent Boards, users can navigate materials with ease. Search for a specific term, locate new updates, link back to previously viewed pages, and review all notes in one place. Review current and prior meetings, reference materials and logistics on the most intuitive interface available.

Paperless process

See how binding votes are progressing and get feedback from the board. Users can vote on resolutions, consent via e-signature, and complete self-assessments and questionnaires. Diligent Boards offers highly customizable tools like questionnaires that allow for precise input from board members, along with management of outstanding actions, vote status and results.


Diligent Boards users are protected by world-class security. Client data is hosted on dedicated Diligent servers. Data is encrypted at rest, in transit and on devices, and each client has its own encryption key. Information controls over our security processes have nine years of clean audits and our information management security is ISO 27001 certified. Diligent Boards is built on software developed by Diligent, giving us more control over the security of our product than competitors.


It’s crucial to minimize the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organization’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

What Are Our Customers Saying?

  • For the City of Sydney, Diligent took the uncertainty out of making the switch from paper to digital. Our Councillors can now securely access archived and current information via an easy-to-use digital communications tool anywhere at any time.

    Leander Klohs, Executive Manager

    City of Sydney

  • Efficient board communication is important for our senior leaders to make timely decisions. Diligent’s board portal solution has increased our efficiency in information sharing and collaboration. Our senior leadership can immediately access the most time sensitive and confidential information securely, helping to streamline our communications and decisions.

    Jacquelin Tay, Vice-President, Legal & Corporate Secretariat

    SMRT Corporation Limited

  • At Rothbury, we take pride in our profession and in delivering professional services. Diligent understood our business from the outset, and have provided us with concierge service and support at all times, along with an intuitive and user-friendly interface. Diligent has impressed our Board members, and both our Administrators and Directors commend the decision to implement Diligent Boards in our organisation. Diligent Boards has just brought the Board management process into the 21st century.

    Doug Thompson, Executive Director

    Rothbury Insurance Brokers

  • After careful consideration, we selected Diligent Boards in April 2014 as our vehicle to distribute Committee and Board meeting material to our Directors. We found the Diligent Boards Staff to be well versed, courteous and informative about their product during training sessions and they remain available to provide assistance after normal business hours. The product is very user friendly and offers various options on how to load your material into a secured environment. Our meeting material recipients have indicated that it is easy to access the material for viewing and/or printing. Overall, we are very pleased with the product.

    Kelly Blackwell, Law Dept./The Corporate Secretary’s Office

    Marriott International

  • Our board materials are now produced, distributed and reviewed in a much more efficient way. And virtual meetings can be conducted anywhere, securely and efficiently, improving collaboration and connectivity across our organization. We also need to maintain high levels of corporate governance as we continue to develop our businesses and execute our strategy. Diligent has been our trusted partner and provides us an executive communications solution which is easy-to-use. It has increased the mobility of our directors and other executives in dispersed locations in accessing information in a very secure way.

    Robert L. Rosen, General Counsel

    Kenon Holdings

  • Halcyon Agri now has a reliable board portal solution that raises the bar for flexibility, security and efficiency of board communications. The Diligent Boards solution has transformed the way our directors access, review and approve board documents and reports. With many of our board members constantly on the move, having such a secure and easy-to-use digital platform provides more effective board-level communications before, during and after meetings. Moving to a paperless system has also had the added benefits of reducing printing costs, supporting our sustainability goals, as well as releasing internal administrative and IT capacity.

    Pascal Demierre, Executive Director

    Halcyon Agri Corporation

  • For me, the Diligent platform is easy to use and very intuitive, and the user support is first-rate.

    Cam Hoang, Senior Counsel and Assistant Secretary

    General Mills

  • The Diligent Boards solution ensures our directors are constantly mobile and allows the team to communicate remotely. There is no need for directors to stop at the time ensuring they are carrying the relevant materials for their next meeting. Instead the documents are shared via the app and synced to an iPad or Windows tablet device.

    Angela Leonello, Executive Officer and Company Secretary

    Family and Community Services Department

  • NSW Businesslink Pty Ltd compared Diligent Boards (formerly Diligent Boardbooks) against a number of competitors. We were amazed at how easy it was to use for both Administrators and Directors. Diligent’s professional Account Managers and exceptional 24/7 help desk also stood out. Now directors just carry their iPads with them.

    Angela Leonello, Executive Officer

    NSW Businesslink Pty Ltd

  • After engaging with several suppliers to provide a solution, the Diligent platform was the most user friendly of them all, both for the Administrator building the boardbooks and the end user.  The support from all the team is amazing.

    Paula Fowler, PA to Rosemary Martin, Group General Counsel & Company Secretary

    Vodafone Group Services Limited

  • As a global company, our board members are located in a number of countries. Through Diligent Boards, I am able to ensure that important company materials get to them instantaneously and securely, rather than relying on courier service or other means of electronic communication. Confidentiality is also an important differentiator that Diligent offers.

    Mohamed Elsarky, CEO

    Godiva Chocolatier, Inc.

  • Coverys is dedicated to helping our clients identify and manage risk so it is incredibly important for our board members and executives to use technology that meets the highest standards of security. Diligent Boards has enabled our board to seamlessly communicate but within a security framework that limits our own risk.

    Gregg L. Hanson, Chief Executive Officer and President


  • What I like about the Diligent Boards (formerly Diligent Boardbooks) iPad application is its ease of use. It maintains the ‘feel’ of paper, while making good use of the enhanced efficiencies that modern technology affords. Out of all the vendors we investigated, Diligent Boards (formerly Diligent Boardbooks) provided the best combination of features at a good price. We now have over 240 participants across 103 Boards and Committees.

    Paul McKenna, Deputy Group Company Secretary

    Standard Life

  • When the Boards (formerly Boardbooks) for iPad app launched...it became clear that this was the best solution… Our first electronic board meeting in September ran extremely smoothly and we haven't issued a paper pack since. We now have over 240 participants across 103 Boards and Committees. Diligent Boards (formerly Diligent Boardbooks) on the iPad really is changing the way we communicate with our directors.

    Paul McKenna, Deputy Group Company Secretary

    Standard Life

  • Our investment in the Diligent Boards (formerly Diligent Boardbooks) solution is well justified considering the time, monetary and efficiency savings we have gained as a result of switching to a paperless solution. There are also other unquantifiable benefits such as ease of access for directors, real-time updates and secure delivery

    Martha Bromilow, Head of Company Secretarial

    First Rand Limited

  • The quality of the Diligent Boards (formerly Diligent Boardbooks) product was outstanding compared with the competition. Then again, Diligent had their solution long before the iPad was introduced. Many other solutions entered the market with the introduction of apps and are in catch-up mode. And Diligent innovates its solution in response to changing customer needs to stay ahead of the curve.

    David Morris, Deputy Company Secretary


  • The roll out with Diligent was fast, easy and painless. We started with the plc board but are now rolling it out to the operating divisions. It works just as well here as for the main board.

    David Morris, Deputy Company Secretary


  • I would just like to place on record the most fantastic help and assistance that I get from your entire team. The manner with which the team has constantly and efficiently assisted me with my sometimes laborious requests is earth shatteringly awesome and I sincerely believe this is not the first commendation yourself or your team will be getting.

    Chidi Okezie, Company Secretary

    Stanbic IBTC Holdings PLC

  • We have used Diligent Boards (formerly Diligent Boardbooks) for over two years and are very pleased with their product. Diligent’s support staff is excellent and the portal is user friendly. In addition, the resource center is an excellent way for us to deliver important information to our directors. We continually look for ways to further use Diligent and have never been disappointed in its functionality.

    Michael R McCoy, Vice President and Corporate Secretary


  • Our transition almost four years ago from paper production and distribution of board materials to Diligent Boards (formerly Diligent Boardbooks) was well received by our Board and executive management. In addition, the development staff routinely rolls out helpful enhancements to the app and the 24/7 customer support is superior - someone is always available to assist.  The tool continues to be a ‘value add’ to our board experience.

    Christine Layendecker, Sr. Administrative Assistant- Legal Dept.

    Armstrong World Industries, Inc.

  • Diligent has a great reputation, and works with many other FTSE 100 companies. In addition, I had prior experience of the service, which was reassuring. It is a very customer-Focused business, and the product is simple to use, making the transition from paper to electronic board packs far easier.

    Adam Westley, Company Secretary and Head of Compliance


  • Diligent beat other providers in security, which is a very important issue for us as pension administrators. And their functionality was better. We wanted an approach that was intuitive. One that would mirror our own processes for handling reports without the associated hassles.

    Stan Steeghs, Corporate Secretary


  • Essar Power has adopted Diligent Boards (formerly Diligent Boardbooks), which allows us to efficiently compile, manage, distribute, access and archive board meeting materials online.  It saves our cost and time. With this secure, convenient and easy-to-use system, our directors are able to transit to conduct paperless board meetings.  The solution is backed up by an effective end-user and administrator training programme, responsive technical support, and ongoing maintenance and upgrade packages.

    Priyanka Jain, Company Secretary

    Essar Power Gujarat Limited

  • The Diligent solution has enabled PLI to embrace the digital age by being more efficient in the distribution and management of documents globally. With the proliferation of tablets amongst senior level executives, digital boardbooks facilitates them in getting the right documents and updates at the right time. The time saved from working with printouts and the better management of these documents allows the secretariat to focus on other areas of work. The support that we get from Diligent has been excellent from Day One.

    Keng-Taan Soh, Group CIO

    Petronas Lubricant International

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