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For Administrators

Streamline workflow with powerful tools that securely produce, update and facilitate the delivery of board information. Have control over who can access what material, and rules governing how users distribute or retain that material (or not). And rest assured that you and your board will be fully supported throughout the process.

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Document collaboration

Diligent Boards enables document distribution and collaboration. Specific workflow allows designated users to upload, preview, approve, distribute, update and remove documents, add links and vote. Administrators can send alerts about new and updated materials. With our powerful publishing tool, an entire board pack can be uploaded just by dragging it once. It is also highly flexible, allowing boards to better structure their materials.

Paperless process

See how binding votes are progressing and get feedback from the board. Users can vote on resolutions, consent via e-signature, and complete self-assessments and questionnaires. Diligent Boards offers highly customizable tools like questionnaires that allow for precise input from board members, along with management of outstanding actions, vote status and results.

Control

Make sure that users only see what they need to see. In Diligent Boards, administrators can define user access rights by board and committee. They can also customize books down to the document level for individual users. Users only see material relevant to them and can communicate and collaborate with other members.

Discoverability

It’s crucial to minimize the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organization’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

What Are Our Customers Saying?

  • Coverys is dedicated to helping our clients identify and manage risk so it is incredibly important for our board members and executives to use technology that meets the highest standards of security. Diligent Boards has enabled our board to seamlessly communicate but within a security framework that limits our own risk.

    Gregg L. Hanson, Chief Executive Officer and President

    Coverys

  • We have used Diligent Boards (formally Diligent Boardbooks) for over two years and are very pleased with their product.  Diligent’s support staff is excellent and the portal is user friendly.  In addition, the resource center is an excellent way for us to deliver important information to our directors.  We continually look for ways to further use Diligent and have never been disappointed in its functionality.

    Michael R McCoy, Vice President and Corporate Secretary

    Avnet

  • Our transition almost four years ago from paper production and distribution of board materials to Diligent Boards (formally Diligent Boardbooks) was well received by our Board and executive management. In addition, the development staff routinely rolls out helpful enhancements to the app and the 24/7 customer support is superior - someone is always available to assist.  The tool continues to be a ‘value add’ to our board experience.

    Christine Layendecker, Sr. Administrative Assistant- Legal Dept.

    Armstrong World Industries, Inc.

  • Diligent has a great reputation, and works with many other FTSE 100 companies. In addition, I had prior experience of the service, which was reassuring. It is a very customer-Focused business, and the product is simple to use, making the transition from paper to electronic board packs far easier.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • Melrose sought to speed up the process of board pack dissemination, and to remove the need for hard copy papers. Paper board packs are also an obvious security risk, and we wanted to ensure that confidential materials are kept secure. Diligent offers us this security.

    Adam Westley, Company Secretary and Head of Compliance

    Melrose

  • The introduction of board portal technology through Diligent Boards (formally Diligent Boardbooks) has resulted in significant savings in administrative expenses and resources, and has vastly improved our ability to perform our corporate governance functions.  In addition, customer service is best in class!

    Isaac Torres, Vice President, Corporate Secretary & Assistant General Counsel

    Carver Federal Savings Bank

  • We have been delighted with the success of our Diligent Boards (formally Diligent Boardbooks) implementation. Our Directors enjoy using Diligent Boards (formally Diligent Boardbooks) on their iPads and have commented on how much simpler it is than our old system of paper packs. We have a fantastic relationship with our account manager in Christchurch and the entire Diligent team are great to work with.

    Andrew Brown, General Council

    KiwiRail Holding Limited

  • Coffs Harbour City Council needed a reliable and secure way to electronically publish and distribute our Council Agendas and supporting documents to our Councillors. After careful evaluation, we agreed to implement Diligent Boards (formally Diligent Boardbooks). We were delighted how well Diligent took care of every aspect of the implementation and both our Councillors and our executive staff have commented on the simplicity and reliability of the Diligent Boards (formally Diligent Boardbooks) application.

    Steve Bayliss, CIO

    Coffs Harbour City Council

  • The service and support provided by the Diligent Account Management Team to I-MED has been exceptional. The feedback from the board members was very positive after our first Board meeting and our Chair was very complimentary about Diligent’s Support Service following an incident when he was overseas and he contacted Support for assistance.

    Angeline Emery, Company Secretary

    I-MED Network

  • We decided it was time to automate the process and started to look at board portals. Our goal was to increase efficiency, decrease costs and reduce our use, and wastage, of paper. At the same time, we had to make sure the directors were comfortable moving away from physical books to a privately hosted cloud-based solution. Diligent Boards (formally Diligent Boardbooks) fulfilled all of our requirements, and more.

    Sue Yeung, CFO & Company Secretary

    Asia Satellite Telecommunications Holdings Limited

  • Digital Board Meeting’ an initiative taken by Diligent is going to save time, money and efforts. Our Board of Directors are very much impressed with this tool as it can be accessed on iPad anywhere, anytime and within no time. It is totally a new concept, an innovative, paperless and environment friendly product. We expect all the companies should use this wonderful tool for board meetings.

    Bhagwat Patil, Head of Information Technology

    EMCO Limited

  • Essar Oil is committed to GO GREEN and our top management is constantly pushing for initiatives which increase our green credentials. Our board-of-directors and senior leadership team use Diligent Boards (formally Diligent Boardbooks) which allows us to conduct entirely paperless board & performance review meetings by providing secure access to documents and reports, eliminating redundant tasks and significantly improving collaboration while supporting effective governance at all levels.

    Vikas Prabhu, CIO

    Essar Oil

  • Essar Power has adopted Diligent Boards (formally Diligent Boardbooks), which allows us to efficiently compile, manage, distribute, access and archive board meeting materials online.  It saves our cost and time. With this secure, convenient and easy-to-use system, our directors are able to transit to conduct paperless board meetings.  The solution is backed up by an effective end-user and administrator training programme, responsive technical support, and ongoing maintenance and upgrade packages.

    Priyanka Jain, Company Secretary

    Essar Power Gujarat Limited

  • The Diligent solution has enabled PLI to embrace the digital age by being more efficient in the distribution and management of documents globally. With the proliferation of tablets amongst senior level executives, digital boardbooks facilitates them in getting the right documents and updates at the right time. The time saved from working with printouts and the better management of these documents allows the secretariat to focus on other areas of work. The support that we get from Diligent has been excellent from Day One.

    Keng-Taan Soh, Group CIO

    Petronas Lubricant International

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DILIGENT CORPORATION IS TRADED ON NZX LIMITED’S MAIN BOARD (NZX) UNDER THE SYMBOL DIL.