For Administrators

Streamline workflow with powerful tools that securely produce, update and facilitate the delivery of board information with our board portal solution. Have control over who can access what material, and rules governing how users distribute or retain that material (or not). And rest assured that you and your board will be fully supported throughout the process.

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Document collaboration

Diligent Boards enables document distribution and collaboration. Specific workflow allows designated users to upload, preview, approve, distribute, update and remove documents, add links and vote. Administrators can send alerts about new and updated materials. With our powerful publishing tool, an entire board pack can be uploaded just by dragging it once. It is also highly flexible, allowing boards to better structure their materials.

Paperless process

See how binding votes are progressing and get feedback from the board. Users can vote on resolutions, consent via e-signature, and complete self-assessments and questionnaires. Diligent Boards offers highly customizable tools like questionnaires that allow for precise input from board members, along with management of outstanding actions, vote status and results.


Make sure that users only see what they need to see. In Diligent Boards, administrators can define user access rights by board and committee. They can also customize books down to the document level for individual users. Users only see material relevant to them and can communicate and collaborate with other members.


It’s crucial to minimize the risks of discoverability for a board. By using Diligent Boards, you can strictly control an organization’s document-handling policies, defining when material is printed, emailed or retained. The administrator can centrally purge notes from any user’s devices and archive a clean copy of the board pack.

What Are Our Customers Saying?

  • Both in my role as Assistant Secretary with The University of Tennessee Board of Trustees and now as Secretary to the UT Foundation Board of Directors, Diligent has streamlined our process for sharing material. The ease of use has simplified communication among executives and directors alike. Additionally, the convenience of access to the documents anytime through the online portal is perfect for busy Board members.

    Rachael Renee, Assistant Secretary

    The University of Tennessee

  • If the rest of the world worked like Diligent, it would be a much better place.

    Cynthia Cox, General Manager/Director of Investor Relations and Marketing

    Cheyne Capital Management

  • THANKS for being so on top of this! I continue to be seriously impressed with your customer service.

    Hannah Ellenson, Associate Director of Leadership Development

    New Israel Fund

  • I’m a big fan right now; I have no complaints. The stress was taken out of my job in knowing that my board members had easy access to the material just by syncing their Board books… much simpler than uploading to our internal SharePoint site and then having the Board members have trouble accessing our internal system.

    Carol Dean, Senior Executive Assistant

    SI Group

  • At Rothbury, we take pride in our profession and in delivering professional services. Diligent understood our business from the outset, and have provided us with concierge service and support at all times, along with an intuitive and user-friendly interface. Diligent has impressed our Board members, and both our Administrators and Directors commend the decision to implement Diligent Boards in our organisation. Diligent Boards has just brought the Board management process into the 21st century.

    Doug Thompson, Executive Director

    Rothbury Insurance Brokers

  • After careful consideration, we selected Diligent Boards in April 2014 as our vehicle to distribute Committee and Board meeting material to our Directors. We found the Diligent Boards Staff to be well versed, courteous and informative about their product during training sessions and they remain available to provide assistance after normal business hours. The product is very user friendly and offers various options on how to load your material into a secured environment. Our meeting material recipients have indicated that it is easy to access the material for viewing and/or printing. Overall, we are very pleased with the product.

    Kelly Blackwell, Law Dept./The Corporate Secretary’s Office

    Marriott International

  • We were really looking for a winning combination of solid security, the best back-end functionality that the secretariat team would use and the front-end that the directors get on the iPad. The only company that met all of Lonmin’s criteria was Diligent

    Rob Bellhouse, Company Secretary and Head of Legal


  • Our board materials are now produced, distributed and reviewed in a much more efficient way. And virtual meetings can be conducted anywhere, securely and efficiently, improving collaboration and connectivity across our organization. We also need to maintain high levels of corporate governance as we continue to develop our businesses and execute our strategy. Diligent has been our trusted partner and provides us an executive communications solution which is easy-to-use. It has increased the mobility of our directors and other executives in dispersed locations in accessing information in a very secure way.

    Robert L. Rosen, General Counsel

    Kenon Holdings

  • Halcyon Agri now has a reliable board portal solution that raises the bar for flexibility, security and efficiency of board communications. The Diligent Boards solution has transformed the way our directors access, review and approve board documents and reports. With many of our board members constantly on the move, having such a secure and easy-to-use digital platform provides more effective board-level communications before, during and after meetings. Moving to a paperless system has also had the added benefits of reducing printing costs, supporting our sustainability goals, as well as releasing internal administrative and IT capacity.

    Pascal Demierre, Executive Director

    Halcyon Agri Corporation

  • For me, the Diligent platform is easy to use and very intuitive, and the user support is first-rate.

    Cam Hoang, Senior Counsel and Assistant Secretary

    General Mills

  • I’ve worked in many industries and with hundreds of vendors but I can honestly say that I’ve never experienced better customer service than I have with Diligent. Your growth is confirmation of that!

    Shannon Engkraf, Executive Assistant

    MarkWest Energy Partners

  • NSW Businesslink Pty Ltd compared Diligent Boards (formerly Diligent Boardbooks) against a number of competitors. We were amazed at how easy it was to use for both Administrators and Directors. Diligent’s professional Account Managers and exceptional 24/7 help desk also stood out. Now directors just carry their iPads with them.

    Angela Leonello, Executive Officer

    NSW Businesslink Pty Ltd

  • After engaging with several suppliers to provide a solution, the Diligent platform was the most user friendly of them all, both for the Administrator building the boardbooks and the end user.  The support from all the team is amazing.

    Paula Fowler, PA to Rosemary Martin, Group General Counsel & Company Secretary

    Vodafone Group Services Limited

  • As a global company, our board members are located in a number of countries. Through Diligent Boards, I am able to ensure that important company materials get to them instantaneously and securely, rather than relying on courier service or other means of electronic communication. Confidentiality is also an important differentiator that Diligent offers.

    Mohamed Elsarky, CEO

    Godiva Chocolatier, Inc.

  • Coverys is dedicated to helping our clients identify and manage risk so it is incredibly important for our board members and executives to use technology that meets the highest standards of security. Diligent Boards has enabled our board to seamlessly communicate but within a security framework that limits our own risk.

    Gregg L. Hanson, Chief Executive Officer and President


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